Any questions in Procedures that contain a default VAT value or Calculation type question which works out the VAT figure need to be amended when the VAT rate changes. You also need to amend documents that contain the VAT rate.
You require access to Procedure File Maintenance and the Administrators Desktop to do this. If you'd like to test Bill Templates, you need access to the Accounts Desktop
🤓Tip: It's useful to create a document within the Document Library of each Procedure detailing which questions and documents contain VAT rates to help amend the VAT rate.
Update questions
Open Procedure File Maintenance.
Double-click the relevant chart.
From the Setup menu, click Questions.
Click the Question Lookup button.
To locate all calculation type questions, click the Type column heading.
Select each question in turn then click Value.
Click the amount of VAT then click Value.
Enter the new VAT figure for the calculation.
Click OK then click OK.
Repeat this for all calculations questions that contain a VAT rate in all procedures used where financial transactions occur.
Update documents
From the Setup menu, click Documents.
Select the required document then click Open.
Make any necessary amendments to VAT rates.
Click Save then click Close.
🤓Tip: Run any steps within the procedure that contain calculations to check which questions or documents require amending.
Update bill templates
If you use the automatic bill printing feature of the Accounts system you may need to update your template if manual VAT calculations are performed. VAT is typically derived from whatever was entered on the bill. To amend the bill template, follow the steps below.
Within the Administrators Desktop, click Letter Maintenance.
Select the required bill template.
Click Edit then click Setup Document.
Amend any text within the document which contains the VAT rate.
Click Save then click Close.
Click OK then click Exit.